A-Life Medical: Actus Overview

In today’s competitive billing environment, success means balancing the urgent need for accurate data while managing strict and complex regulations, compliance audits, and shrinking margins. The Actus Application Suite gives you the tools to effectively manage the code to bill process, while also benefiting from A-Life Medical’s patented computerized coding technology.

Actus accurately assigns ICD-9 codes, CPT®codes, and HCPCS II codes based upon Medicare guidelines and enables medical coders to review the coding output anywhere, anytime via the Internet. The combination of A-Life Medical’s patented computerized coding and rich management tools can increase your staff’s productivity up to 300%, improving coding consistency and compliance to positively impact your organization’s bottom line.

Actus Workstation

The Actus workstation was designed with efficiency and productivity in mind. The simplistic yet progressive user interface enables your coding staff to work in ways they never dreamed possible. The medical record, demographic data, and computerized coding results are easily viewed on a single screen.

The coder has access to real-time LCD and CCI edits, a code lookup/insert function, and can redirect the medical record electronically to other staff members when needed. Text is highlighted within the medical record and links to the appropriate assigned code, making it easy for the user to identify how a code was derived and why it was assigned. Medical records are processed and routed to specified queues allowing your coders to quickly identify those that require human review and code editing. Workstation features include:

Intuitive user interface maximizes efficiency and productivity
Built-in CPT code and ICD-9 code lookup/insert
Quickly re-routes medical records needing special attention
Highlights text within the medical record
User specific work-queue

The Actus Application Suite allows you to manage staff productivity and coding business operations through computerized management tools. Actus Report Manager contains rich, comprehensive reporting to establish coding performance benchmarks. Actus Executive Dashboard gives you real-time updates on your coding business processes. A-Life Medical’s Actus Advantage solution uses the vast array of knowledge we have gained from our extensive customer base to continuously enhance A-Life Medical’s solutions to meet our customers’ needs. At A-Life Medical we care more about just offering you a computerized coding solution, we care about the success of your business.

Executive Dashboard

The Actus Executive Dashboard is a user application that provides managers and executives with real-time information about coding productivity and workflow. Historical reporting is vital for benchmarking and establishing metrics, but key performance indicators should be identified and addressed in real-time. The Executive Dashboard gives visibility into the coding and billing processes throughout the business day. Key performance indicators are constantly monitored and displayed in easy to read graphs and charts. With a simple click, graphs can be broken down into trends, providing information to keep your business running smoothly and efficiently. Executive Dashboard features include:

A rich graphical presentation that displays key information about coder productivity, document status summary and file transfer history
Real-time automatic updates are displayed and no manual refresh is required
Display information is easily saved into a local file for later analysis and comparison
Multiple views provide specific productivity information on user profiles and individual billing sites

Actus Advantage Program

         The Actus Advantage program is a customized consulting program that sets A-Life Medical apart from the competition. Extending far beyond customer support, A-Life Medical proactively provides our customers with information specific to their coding operations to ensure success. Leveraging from hundreds of implementations and millions of processed medical records, Actus Advantage allows our customers to gauge and compare their coding operations to industry standards. The Actus Advantage enhances efficiencies and performance based upon factual information.

How Actus Works

         Actus is a HIPAA compliant Application Service Provider (ASP) requiring minimal hardware and capital investment. All customer data is secured with a minimum of 128-bit encryption, SSL (Secure Socket Layer), corporate firewalls, and user/password identification. We take care of all upgrades, coding updates and system maintenance allowing you to free up staff and concentrate on every day business needs.

Actus Benefits

       The Actus Application Suite brings a new level of automation to the process of producing a physician bill. Actus automates key functions, reducing your cost of billing and generating faster reimbursement for your physicians. By reducing your operational headaches, Actus frees you to focus on business priorities and your bottom line.

Increases Staff Productivity

        You'll remove operational bottlenecks created by inefficient, redundant or paper-based activities. Actus empowers your staff by eliminating manual processes involved in delivering a coded result to your billing system. Actus automatically routes physician notes based on customer defined work queues and provides immediate access to patient and billing data. Whether for coding purposes, physician support or patient inquiry, Actus immediately displays all of the pertinent patient and billing information. This enables your staff to produce valuable results rather than wasting time searching for answers.

Improves Efficiency

        You'll eliminate the manual, upfront processes involved in coordinating the appropriate information your coders need to expedite the code to bill process. No longer will your physician notes sit stockpiled at the front door waiting for distribution, nor will you be waiting for charge data to be keyed into your billing system. Actus automates prep-work associated with identifying incompletes and duplicates and matches addendas. Actus automatically collates patient demographic data and payer information to the physician note allowing for coded results to be automatically uploaded into your billing system.

Instills Compliance

        You'll be able to validate coded physician notes against national CCI edits, LCD/LMRP edits and other payer specific guidelines. Actus makes your organization more compliant by providing a fully secure workflow environment whether your coder is working from home or on site. Actus provides security features required by HIPAA including user authentication and idle time lockout. Actus utilizes secure measures to transfer physician notes and PHI data over the Internet, replacing yesterday’s paper chase.

Redeploys Resources

        Actus automates key functions within the code to bill process, allowing you to redeploy resources across your business critical areas. Beyond strategic redeployment, Actus arms executives and managers with real-time displays of current operations identifying individual coder productivity and overall workload. This allows managers to get optimal results from their scarce resources.

Customer Testimonials | Case Studies

For more information regarding A-Life Medical ’s solutions, please contact Michael Gans at 888.224.6300, ext. 1712 or mgans@alifemedical.com.